But ye shall receive power, after that the Holy Ghost is come upon you; and ye shall be witnesses unto me in Jerulsalem, and in all Judea, and in Samaria, and unto the uttermost part of the earth. Acts 1:8
Pearl River Baptist Association
Wednesday, November 14, 2018
Kingdom Builders for Christ--The Local Church/Association Working Together

Property Policies

     1)    All facilities will be left clean and arranged as found unless otherwise agreed upon. This includes outside grounds   (NOTE:   No staffed housekeeping available).

      2)    Arrangements for facilities such as pick-up and return of keys are the responsibility of sponsoring church to be done during office hours. Arrangements for prior set-up needs will be done in agreement with other scheduled events.  Set-up will also be done during office hours. Office hours are from 8:30 AM- 4:30 PM, Monday- Thursday, and 8:30 AM - 2:30 PM on Friday.

      3)    Any damage to facilities is the responsibility of sponsoring church to repair in accordance with Associational approval. It will be kept professionally done in quality and appearance. (Revised 2004)  There will be assessment, minimum of $25.00 for defacing property such as writing on beds, walls or any of the facilities equipment.

      4)     More than one church and/or group may use facilities during the same time.

      5)     Facilities are available on a first request basis with Association scheduled events given first priority.  Second priority will be given to Pearl River Association churches on a first come basis. Third priority will  be given to organizations working with people groups inside our associational area. Fourth Priority will be given to outside churches only as can be successfully managed and reserved no more than eight weeks in advance.

      6)    Churches and groups in this Association are requested to pay $4.00/per person/per night. (Revised 2016)  Each church should call ASAP if the event has been cancelled.  Association Churches: if facilities are not left clean, there will be a $100.00 deposit when renting the facilities.

Cost for Outside Associaton groups and churches for the Lee Conference Center is as follows:  1/2 day $50.00; 1 day $100.00 due and payable IN ADVANCE (8 Weeks prior to date needed).  Reservation confirmed upon receipt. 

Outside Association churches and groups using lodges will be charged $12.00 per person for lodging per night, (Revised 2011) DUE and PAYABLE BEFORE LEAVING THE PREMISES. A $100.00 damage/cleanup deposit for each lodge building is required at time of reservation; reservation will be confirmed when received. Deposit will be refunded if no damages or clean-up is required.  Each church/group should call ASAP if event is cancelled.  Deposit will become Non-Refundable 14 days prior to scheduled event.  Example:  1 Lodge - $100.00 Deposit, 2 Lodges - $200.00 Deposit, Lee Conference Center 1/2 day or night only - $50.00, whole day - $100.00.  LCC deposit is also required at time of reservation or 8-weeks prior to date needed.

       7)     Use of facilities by denominations and their entities are encouraged as can be scheduled.

      8)     Use of lake and other recreational facilities are included with Churches and Associational events. No Swimming ALLOWED.

      9)     No private business and/or family activities such as weddings, reunions or showers, etc. will be scheduled except for church staff families who use facilities for a brief retreat.

    10)     Campsites are available to ministry groups.

    11)     Do not remove any associational equipment items from facilities. Do not remove any furniture or supplies from one building to another without permission.   Please Do NOT Move Swings.

     12)     For overnight events, the gate is to be locked no later than 10 p.m. and unlocked after 6 a.m.

     13)    Churches are responsible for their own coffee, drinks, paper products (except toilet tissue), garbage bags, bed linens, bath soap, etc.  An ice machine is located in the Lee Conference Center for Lodge use.

     14)     Only adults should operate sound equipment, air and heat controls, and kitchen appliances    

     15)      No running, playing ball, horse-playing, etc. is permitted inside any of the buildings.

     16)      No food or beverages are allowed in the bedrooms of lodges. DO NOT MOVE MATTRESSES!

     17)      Absolutely  no alcohol or tobacco products are allowed on the entire property.  ***This is a TOBACCO FREE CAMP.***

     18)       No chewing gum allowed on premises or in buildings.  No aniamls on the Association grounds or in buildings.

     19)       All garbage should be removed from buildings! Garbage must be placed in the green garbage container in front of the office building. Bags Only!  (The Association does not furnish Garbage Bags.)
 

     20)       Telephone in the Lee Conference Center is for emergency calls only. 

     21)       Automobiles are for going and coming, but not to be used on grounds. Parking areas are to be observed. 

    22)        Parents are responsible for the dress/appearance of their youth. Modest shorts are appropriate. Shorts which extend as long as the arm and hand of the person wearing them may be worn to worship. Male campers are asked not to wear hats to worship. Immodest clothes, distasteful design or messages, or shirts advertising improper products are not acceptable.

    23)      THINGS YOU WILL NOT NEED:

                1. Alcohol, tobacco, nonprescription drugs, firearms,
                    or any kind of weapon.
                2. Radios, CD players, TVs, or tape players. The absence
                    of these items will enable you to focus more on God.
                3. Water balloons, water guns, etc.
 

     24)      Absolutely no youth or children will be allowed on property without sponsoring adult.

     25)       The church’s insurance in case of injury is primary for church sponsored events.

     26)       Other organizations and/or groups must have verification of primary insurance coverage.

     27)       Any church and/or group not following policies as stated will be refused usage of facilities in the future unless individual requests are approved by the Association Executive Board.

     28)       This document of policies must be signed by either Associational Missions Director or Ministry Assistant and person responsible and accountable for church or groups.

 

      Signed: ___________________________________ 
                    Carl Myers, Association Missions Director
                    Linda Fay Seal, Ministry Assistant
                    Linda Alexander, Financial Ministry Assistant
 
 
                   ___________________________________
                   Church/Group Representative